THE RIGHT TO INFORMATION
ACT, 2005 OBLIGATIONS OF
PUBLIC AUTHORITIESINFORMATION HAND BOOK
[Chapter II Section 4(1)
b of RTI Act, 2005]
DEPARTMENT OF SCIENCE
& TECHNOLOGY and SIKKIM
GOVERNMENT OF
SIKKIM
CONTENTS
-
Introduction, procedure for seeking information & fee structure
-
Powers and duties of officers and employees [Section 4 (1) (b) (ii)]
-
Procedure followed in decision making process [Section 4 (1) (b) (iii)]
-
Norms set for the discharge of functions [Section 4 (1) (b) (iv)]
-
Categories of documents held by the Public Authority under its control [Section 4 (1) (b) (v) (i)]
- Boards, councils, committees and other bodies constituted as part of Public Authority [Section 4 (1) (b) v (iii)]
-
Directory of officers and employees [Section 4 (1) (b) (ix)]
-
The budget allocated to each agency including plans etc [Section 4 (1) (b) xi]
-
Manner of execution of subsidy programmes [Section 4 (1) (b) xiii]
-
Information available in electronic form [Section 4 (1) (b) x (iv)]
-
Particulars of the facilities available to citizens for obtaining information [Section 4 (1) (b) xv]
Chapter 1 Introduction, procedure for seeking information & fee structure
1.1
Background
This Information Manual of the
Department of Science & Technology and Sikkim State Council of Science
& Technology, Government of Sikkim is published to enable the citizens
secure access to complete information being processed and held under the
control of all the sectors of this department.
As a part of its democratic
functioning, the Government of India has brought legislation in the form of the
Right to Information Act, 2005 to create informed citizenry and make all the
transactions of the governmental operations transparent in order to contain
corruption and promote accountability in public funded organisations.
1.2
Objective/purpose
of this information handbook
Section 4 of the Information Act, stipulates
every public authority to publish suo motu and update at regular
intervals all the information that is being transacted and generated by it. It
is also the obligation of the governmental organisation to provide all the
information to any citizen or citizen groups who are interested in knowing any
aspect of the organisation’s functioning. This Information Manual of the
Department of Science & Technology and Sikkim State Council of Science
& Technology fulfills these above mentioned objectives of the Act.
1.3
Who
are the intended users of the handbook?
Citizens,
civil society organizations, public representatives, officers and employees of
public authorities including Public Information Officers and Assistant Public
Information Officers and Appellate Officers, Central and State Information
Commissions etc.
1.4
Definitions
of key terms
|
AH
& VS |
Animal
Husbandry & VS Department |
|
CCF |
Chief
Conservator of Forests |
|
CIMAP |
Central Institute of Medicinal and Aromatic
Plants |
|
DISC |
Distributed
Information Sub Centre |
|
DOPART |
Department of Personnel, administrative reforms,
training, public grievances, career options & employment, skill
development |
|
DST |
Department
of Science & Technology |
|
ENVIS |
Environmental Information System |
|
FEWMD |
|
|
FS
& ADD |
Food
Security & Agricultural Development Department |
|
GBPIHE & D |
G.B.Pant Institute of Himalayan Environment &
Development |
|
GIS |
Geographical Information System |
|
GoI |
Government of |
|
GoS |
Government of |
|
HRDD |
Human
Resource Development Department |
|
ICMR |
Indian Council of Medical Research |
|
IPR |
Information
& Public Relations |
|
IT |
Information
Technology |
|
LU
& LCAU NRC project |
Landuse
& Land cover analysis under National Research Centre project |
|
MoEF |
Ministry of Environment & Forest |
|
MR |
Muster Roll |
|
NCSC |
National
Children’s Science Congress |
|
PI |
Principal Investigator |
|
PIC |
Patent Information Centre |
|
R & D |
Research & Development |
|
RA |
Research Assistant |
|
RM
& DD |
Rural
Management & Development Department |
|
RS |
Remote Sensing |
|
SDLSC |
State
and District level Science Congress |
|
S & T |
Science & Technology |
|
SSCS&T |
|
|
TC |
Tissue Culture |
|
TT |
Transfer of Technology |
|
UD & HDD |
Urban Development & Housing Development Department |
1.5
Organization
of information
|
Chapter |
Subject |
|
1 |
Introduction,
procedure for seeking information & fee structure |
|
2 |
Organization,
functions and duties |
|
3 |
Powers and
duties of officers and employees |
|
4 |
Rules,
regulations, instructions, manuals and records, for discharging functions |
|
5 |
Arrangement that
exists for consultation with, or representation by, the members of the public
in relation to the formulation of its policy or implementation thereof |
|
6 |
Boards,
councils, committees and other bodies constituted as part |
|
7 |
Names,
designations and other particulars of the Public
Information
Officers |
|
8 |
Procedure
followed in decision making process |
|
9 |
Directory of
officers and employee |
|
10 |
The monthly
remuneration received by each of its officers and employees, including the
system of compensation |
|
11 |
The budget
allocated to each agency |
|
12 |
The manner of
execution of subsidy programmes |
|
13 |
Recipients of
concessions, permits or authorization granted by it |
|
14 |
Norms set for
the discharge of functions |
|
15 |
Information
available in electronic form |
|
16 |
Particulars of
the facilities available to citizens for obtaining information |
|
17 |
Other useful
information |
1.6
Getting
additional information
As per
rule no: 9 and 10 of the notification No. 07/GEN/DOP,
Dated: 24.5.2006 of the Department of
Personnel, adm. reforms, training, public grievances, career options &
employment, skill development and chief minister’s self employment scheme
9. (1)Fee for information: For providing the information under sub-section (1)of section 7 and Rule 5 under these
Rules, the fee shall be
charged by way of bank receipt under Major Head 0070.OAS(E) RTI Fee payable
to the public authority,at
the following rates, namely:-
A
|
(a) |
When the concerned department
has already fixed the price of
some documents, samples, model,
maps, etc. |
The price so fixed plus postal charges |
|
(b) |
When the information is readily
available, either by way of photocopying or by other way (copy) |
Rupees 10 (ten for one page (in A-4 or A-3 size paper)
created or copied plus postal charges
Or
Actual charge or cost price of a copy in large paper
plus postal charges. |
(B) for inspection of records, no fee for
the first
hour, and a fee of rupees
five for each fifteen minutes (or
fraction thereof) thereafter:
Provided
that
no
postal
charges
shall
be
charged
if
the
applicant
collects
the information personally.
Provided further that if on a particular day it is not administratively
feasible the matter
of inspection may be postponed.
10. For providing the information under sub-section (5) of section 7, the fee shall be
charged by way of bank receipt payable to the public
authority at the following
rates-
(a) For information provided in printed form at the price fixed for such publication or rupees
five per
page
of
photocopy
for extracts
from the
publication
plus
Postal charges.
The
above
charges
are
to
be
accompanied
by
a
bank
receipt
deposited under Major Head 0070.OAS (E)
RTI Fee.
Provided
that
no
postal
charges
shall
be
charged
if
the
applicant
collects
the information personally.
1.7
Names
& addresses of key contact points
|
S.No |
Name |
Section |
|
State Public Information Officer
(SPIO) |
||
|
1 |
Shri
D. G. Sheretha
Senior
Scientific Officer (RS) |
Remote Sensing Centre,
Department
of Science & Technology.
Gangtok.
|
|
State Assistant Public
Information Officer (APIO) |
||
|
2 |
Shri
D.P. Neopaney,
Deputy
Secretary
|
Administration
Section,
Department
of Science & Technology.
Gangtok. |
Appellate Authority : Law
Secretary, Govt. of
Chapter – 2 Organization, functions and duties [Section 4 (1) (b) (i)]
2.1.
Particulars of the organization, functions and duties:-
|
Sl
No |
Name
of the Organization |
Address |
Phone |
|
1 |
Department of Science &
Technology |
Development Area, Gangtok East
PIN- 737 101 |
03592-205551
Fax: 03592 228764 |
|
2 |
Sikkim State Council of Science
& Technology (An autonomous Organisation under DST, GOS) |
Development Area, Gangtok East
PIN- 737 101
|
03592-205551
Fax: 03592 228764 |
The
Science & Technology Department in the State has been created during 1996
mainly for generation of scientific awareness and also for transfer of
appropriate technologies for economic upliftment of the weaker section of the
society.
Keeping
in view the importance of Science & Technology for overall development of
the State and also to provide sufficient autonomy for implementation of various
scientific programmes, the Sikkim State Council of Science & Technology was
created. The Sikkim State Council of Science & Technology is an autonomous
organization under the aegis of the Department of Science & Technology,
Government of Sikkim.
The Council takes up
various progarmmes funded by the State Government as well as projects funded by
the Government of India agencies like the Department of Science &
Technology, Ministry of Environment & Forests, Department of
Bio-technologies and Department of Space as well.
The Department of Science and Technology has,
through Sikkim State Council of Science & Technology has implemented various scientific programmes
related to (i) Bio-Technology (Bioinformatics & Tissue Culture, Medicinal
Plants, Scientific programme on biofertilizer and biopesticides related to
Organic farming; Establishment of Sikkim Biotechnology Research and Application
Centre) (ii) Glaciers and Climate Studies (iii) Environmental Information
System; (iv) Patent Information Centre; (v) Remote Sensing and GIS; and (vi)
Technology Transfer and Scientific Awareness, Capacity Building and Skill
Development programmes.
The broad objectives
of the Sikkim State Council of Science & Technology are as under:
-
To increase the Science & Technology infrastructure for meeting the challenging demands in basic research, technological development and scientific services.
-
To identify the areas where Science & Technology intervention could significantly improve the existing socio-economic conditions.
-
To identify areas of long term development of the State by ensuring application of science and technology developed so far.
-
Pilot scale demonstration projects.
-
Replication of success models and undertaking pilot scale demonstrations projects.
-
Develop appropriate mechanisms for reducing the time lag between an invention and its commercialization.
-
To supplement the efforts of the State Government in implementing various projects whenever and wherever called for.
-
To popularize technologies and initiate scientific attitude and temperament amongst the people of the State through awareness and training programmes.
-
To facilitate the scientists and the entrepreneurs in promoting technology transfers, establishing a strong relationship among the academics, research institutes and industry, guidance for developing entrepreneurship.
The council has manifested its self
through different activities and has been able to identify areas where Science
& Technology intervention could possibly improved the existing socio-economic
conditions of the people.
Hon’ble Chief Minister is the Chairman
and Hon’ble Minister, Department of Science & Technology is the Vice
Chairman of the Governing Body of the Council.
Chapter – 3 Powers and duties of officers and employees [Section 4 (1) (b) (ii)]
3.1.
Please provide details of the
powers and duties of officers and employees of the authority by designation as
follows:
|
Sl. |
Name
of the |
Designation |
Duties
allotted |
|
1 |
Shri
M.L. Arrawatia, IFS |
Member Secretary, & Secretary, Department of Science & Technology |
Head of the organization. Supervision of all the projects and schemes
implemented by the Department throughout the State. Supervision
and Monitoring of all Science related programme & Projects. |
|
2 |
Dr. S. Anbalagan, IFS |
Deputy Secretary |
Administration
and Scientific programmes implemented by the Department and Council |
|
3 |
Shri D.P. Neopaney |
Deputy Secretary
(Administration) |
Responsible for
overall administration of DST/Council. |
|
4 |
Shri C.L. Sharma |
Sr. Accounts
Officer |
DDO |
|
5 |
Shri B. C. Basistha |
Sr. Scientific Officer
(Tissue Culture) |
Implementation of
programmes by the Government under Tissue Culture & Bio-Informatics centre |
|
6 |
Shri D.G.
Shrestha |
Sr. Scientific Officer
(Remote Sensing) |
Responsible for over all co-ordination
and implementation of remote Sensing
& Glacier Studies programmes. |
|
7 |
Shri D.T. Bhutia |
Sr. Scientific Officer
(Transfer of Technology) |
Organise and
handle programme on appropriate technology and Technology Transfer |
|
8 |
Smt. Sangita Bomjan |
Officer on Special
Duty |
Handling matters
on communication with other departments. |
|
9 |
Miss T. Donka |
Assistant Scientific
Officer (TT) |
Assist Senior
Scientific Officer (TT) and organising programmes/schemes taken up by the
Department/Council |
|
10 |
Shri Sonam Rinchen
Lepcha |
Assistant Scientific
Officer (TC) |
Assist Senior
Scientific Officer (TC)and implement programmes in Tissue Culture &
Bioinformatics. |
|
11 |
Shri. Suman Thapa |
Assistant Scientific
Officer (RS) |
Look after
activities in |
|
12 |
Shri D. K. Pradhan |
PA to Secretary |
Steno |
|
13 |
Smt. Y. D. Lepcha |
Office
Superintendent |
Assist Deputy
Secretary in overall administration. |
|
14 |
Shri K. B. Subba |
Sr. Research Assistant
|
In charge of
Tissue Culture lab and provide technical inputs for the activities taken up
in the lab. |
Sl. |
Name
of the |
Designation |
Duties
allotted |
|
15 |
Shri. Palden Gansapa |
Accountant |
Accounts work of
DST & Council. |
|
16 |
Shri Narpati Sharma |
Research Assistant
(under SSCS&T) |
In charge of
RS/GIS centre and prepare digital database on RS/GIS related matters. |
|
17 |
Shri J. Y. Ladingpa |
Research Assistant |
Assist in the
Tissue culture laboratory |
|
18 |
Km. Geeta Cintury |
UDC |
To assist Deputy
Secretary and Office Superintendent in overall administration |
|
19 |
Shri. Rapden Rai |
LDC |
Record Keeper |
|
20 |
Smt. Susila Pradhan |
LDC |
Dispatcher |
|
21 |
Km. Doma |
LDC (under SSCS&T) |
Assist in overall
administration and Science Centre at Marchak, Gangtok |
|
22 |
Km. Sonam Ongmu Bhutia
|
LDC (under SSCS&T)
|
Dispatcher |
|
23 |
Shri. Dadul Lepcha |
Accounts Clerk (under
SSCS&T) |
|
|
24 |
Mrs. Neeta Maya Rai |
Library Attendant
(under SSCS&T |
|
|
25 |
Mrs. Anita Basnet |
LDC (MR-under
SSCS&T) |
|
|
26 |
Mrs. Saroj Lepcha |
Lab Assistant (TC -
under SSCS&T ) |
|
|
27 |
Ms. Tshering Eden
Bhutia |
Lab
Assistant (TC - under SSCS&T ) |
|
|
28 |
Mrs. Dawa Gyalmo
Bhutia |
Lab
Assistant (TC - under SSCS&T ) |
|
|
29 |
Shri. Sanbir Subba |
Peon
(under SSCS&T) |
|
|
30 |
Shri. Ram Bahadur
Gurung |
Driver (Regular) |
|
|
31 |
Shri. Sharad Pradhan |
Driver (Regular) |
|
|
32 |
Shri. Hemraj Chettri |
Chowkidar |
|
|
33 |
Shri. Deepak Basnett |
Peon |
|
|
34 |
Shri. Suresh Rai |
Peon |
|
|
35 |
Shri. Tika Ram
Sharma |
Peon (under
SSCS&T) |
Function as peon
in library |
|
36 |
Shri. Raju Rai |
Peon (MR-under
SSCS&T) |
|
|
37 |
Shri. Tashi Bhutia |
Peon (MR-under
SSCS&T) |
|
|
38 |
Shri. Tenzing Bhutia |
Peon (MR-under
SSCS&T) |
|
|
39 |
Shri. Karma Bhutia |
Peon (MR- SSCS&T) |
|
|
Sl. |
Name
of the |
Designation |
Duties
allotted |
|
40 |
Shri. Hari Prasad
Sharma |
Peon (MR-under
SSCS&T) |
|
|
41 |
Shri. Sonam Bhutia |
Driver (MR-under
SSCS&T) |
|
|
42 |
Shri. Kewal Prasad
Sharma |
Driver
(MR-under SSCS&T) |
|
|
43 |
Shri. Gyampo Sherpa |
Driver
(MR-under SSCS&T) |
|
|
44 |
Shri. Bikas Pradhan |
Driver
(MR-under SSCS&T) |
|
|
45 |
Shri. Ongden Lepcha |
Driver
(MR-under SSCS&T) |
|
|
46 |
Shri. Bijai Pradhan |
Driver
(MR-under SSCS&T) |
|
|
47 |
Shri. Am Bahadur
Mangar |
Driver
(MR-under SSCS&T) |
|
|
48 |
MRs. Krishna Basnet |
Home
guard (MR-under SSCS&T) |
|
|
48 |
Shri. Nopu Bhutia |
Home
guard (MR-under SSCS&T) |
|
|
50 |
Shri. Babulal Balmiki |
Safaikarmachari
(Part time –uncer SSCS & T) |
|
|
51 |
Mrs. Neeru Sunwar |
Safaikarmachari
(under SSCS&T) |
|
Chapter – 4 Procedure followed in decision making process [Section 4 (1) (b) (iii)]
4.1.
Describe the procedure followed in decision-making by the public authority.
Department of Science &
Technology
|
Activity |
Description |
Decision-making
process |
Designation of final decision
making authority |
|
Goal-setting & Planning |
Annual Plan for Administrative
purpose/salaries /vehicles/ Travel expenses /Office expenses. |
Secretary |
Secretary |
|
Budgeting |
Annual Plan for Administrative
purpose/salaries /vehicles/ Travel expenses /Office expenses. |
The estimates for expenditure
for which a vote of the legislature is required shall be presented in the
form of Demand for Grants. Detailed Heads or Sub Heads may be opened by the Department in consultation with the
Finance department as and when necessary |
Secretary |
|
Recruitment/hiring of personnel
|
|
No recruitment of staff of any
kind is done by DST |
NA |
|
Implementation/delivery of
service/utilization of funds |
DST only supervises the projects/schemes/programmes
etc |
|
Secretary |
|
Monitoring & evaluation |
DST only supervises the
projects/schemes/programmes etc |
By constant monitoring of the financial implications through
accounts section and by holding co-ordination meetings. |
Secretary |
|
Activity |
Description |
Decision-making process |
Designation of final decision
making authority |
|
Goal-setting & Planning |
Annual Plan for Research & Development,
popularization of science, Mapping of
Science & Technology needs, research on biological resources, Transfer of
Technology |
The Governing Body and Executive
Committee meet and decide |
Member Secretary |
|
Budgeting |
Annual Plan for Research
&Development, popularization of science,
Mapping of Science & Technology needs, research on biological
resources, Transfer of Technology |
The Governing Body and Executive
Committee meet and decide |
Member Secretary |
|
Formulation of programs, schemes
and projects |
Proposals are made as per need
and demand of the state to GOI\ DST |
The Governing Body and Executive
Committee meet and decide |
Member Secretary |
|
Recruitment/hiring of personnel
|
Project Staff like RAs, Data
Entry Operator, Information Officer, Library attendant |
The project Staff are appointed
on Co-terminus basis, through advertisement and interview. |
Member Secretary |
|
Release of funds |
Funds are released from GoI and
GoS as Grants-in-aid |
|
Member Secretary |
|
Implementation/delivery of
service/utilization of funds.
|
Programmes, schemes and projects
are implemented based on the standards and time frame set by the funding
agency |
The Governing Body and Executive
Committee meet and decide |
Member Secretary |
|
Monitoring & evaluation |
|
By re-viewing actual targets
& anticipated achievements with reference to the proposed outlay. |
|
